Executive Secretary
Job Code: EX-SEC
Job Title: Executive Secretary
Responsibilities
- Maintain executive’s agenda, plan appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Maintain electronic and paper records ensuring information is organized and easily accessible
-Conduct research and prepare presentations or reports as assigned.
Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and "back-office" software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and
- Degree in business administration or relative field
Mail to: [email protected]
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